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Resolutions and Memorials
The deadline for final drafts of Resolutions & Memorials was March 19. Submissions can be offered after this deadline at the Synod Assembly, but would need approval of the Assembly to proceed as a resolution to be considered. Submitted Resolutions and Memorials will be posted when they have been reviewed by Reference and Counsel.
From the Committee on Reference and Counsel:
The Rocky Mountain Synod Committee on Reference and Counsel looks forward to submissions of resolutions and memorials for the upcoming 2021 Rocky Mountain Synod Assembly. The Rocky Mountain Committee on Reference and Counsel hopes that the following comments will allow for clearly stated resolutions and memorials:
- When “Whereas” clauses are used, they constitute a preamble describing the reasons for the proposed action, the “Resolved.” It is noted that Robert’s Rules of Order, Newly Revised (11 Edition), Section 10. page 107 discourages their use. In general, the use of a preamble should be limited to cases where it provides little-known information without which the point or the merits of a resolution are likely to be poorly understood, where unusual importance is attached to making certain reasons for an action, a matter of record, or the like. Also, if “whereas” as clauses are used, there should be as few as necessary. They should be succinct and factual. They should not be argumentative.
- Although both memorials and resolutions are requests by a synod for action, they are intended to address different issues and are processed differently.
- Memorials address broad policy issues and are passed by Synod Assemblies for consideration by the Churchwide Assembly. That is, memorials cannot direct the churchwide organization to take action. They are proposals requesting the specified action.
- Synod Councils are not authorized to adopt memorials for submission to the Churchwide Assembly.
- Resolutions may also be requests from individuals, congregations, or synodical boards to the Rocky Mountain Synod Council. They are requests for consideration or action by the Synod Council or Office of the Bishop.
- Importantly, a resolution and a memorial cannot be combined in one action or a combined motion.
- Concerning the procedure for addressing Resolutions and Memorials during the assembly: the chair of reference and counsel will present the memorial/resolutions to the assembly, after which drafters will be allowed to speak in favor of their motion. A voting member must be the first to speak; non-voting members first require a voting member to request voice on their behalf, please be aware of that for any speaking plans.
- Concerning the implementations of resolutions and memorials, the Committee on Reference and Counsel requests that the financial impacts of such actions on synod or churchwide budgets be quantified. For instance, if a task force is formed please quantify the financial impact concerning the synod staff time. Will the resolution/memorial require a staff person to assist a task force in the implementation an action? Specifically, which staff person would be charged with this task? Does that staff person have time to perform this task in addition to the rest of their current job description? (The Committee on Reference and Counsel recommends conversation with synod staff prior to submitting resolutions that have synod budget considerations.) Is there travel time and finances involved for meetings? What are the sources of income anticipated to accomplish the purpose of this resolution or memorial?
Remember, the deadline for final drafts of Resolutions & Memorials is March 19, 2021. (The submission could be offered after that deadline at the Synod Assembly, but would need approval of the Assembly to proceed as a resolution to be considered.)
- Rocky Mountain Committee on Reference and Council
Rocky Mountain Synod Policy regarding documents for synod assembly:
- Documents originating from the Office of the Bishop or Synod Council do not require prior approval to be distributed to the assembly floor, except in cases where the material distributed is directly pertinent to a resolution or memorial. In such cases, materials would be reviewed by the Committee on Reference and Counsel.
- Individuals or groups wishing to distribute materials to voting members of the assembly must be approved by the Committee on Reference and Counsel. Upon approval, documents will be distributed electronically through the Office of the Bishop or via hard copy by members of synod council.
- To request a document be distributed to voting members, please email Deacon Erin Power: email@example.com